GCafe Portal
Getting started
What is GCafe Portal?GCafe Portal runs on the server with GCafe Billing: shop-floor management (client PCs, billing, chat, orders, members), revenue, KPIs, the tax book, ads and…Open Portal and verify your CafeIDOn first launch GCafe Portal reads the CafeID from GCafe Billing. If it cannot, verify the shop by CafeID or phone number and OTP.Sign in to GCafe PortalGCafe Portal shares accounts with GCafe+ Server: you sign in with the same Điều hành (Manager) or Nhân viên (Staff) account you use at the counter — no…Getting to know the GCafe Portal interfaceThe GCafe Portal window has a title bar (shop status, account, font size, sync), a left menu in four groups and the content area in the middle.Two ways to use Portal: full or with legacyYou can use GCafe Portal in two ways: GCafe Portal handles all billing right in Portal, or keep GCafe Billing (bản cũ) (legacy) billing as before and use…
Shop floor (GCafe Billing)
Monitor client PCs in PortalPhòng máy (Shop floor) › Máy trạm (Clients) shows the whole shop on one screen: who is playing, time left, which PC needs attention.Open PCs, check out and top up at the counterDaily counter work — opening PCs for guests, top-ups, check-out, moving PCs — is done right on the Portal Máy trạm (Clients) screen.Control client PCs from the counterThe Máy (Machine) tab in the detail panel sends commands to a client PC without walking over: shut down, restart, close apps, adjust volume.Chat with client PCs and sound alertsThe Chat tab gathers every message from clients: questions, food orders, top-up requests, staff calls. Reply right in Portal and hear a sound when something…Orders, awaiting payment and debtsBelow the Máy trạm screen, two tables keep the counter from missing money: Chờ thanh toán & công nợ (Awaiting payment & debts) and Order & dịch vụ chưa xong…Virtual machines: PlayStation, billiards, tablesMáy ảo (virtual machines) let you bill devices that do not run GCafe — PlayStation, Xbox, Nintendo Switch, VR, racing simulators, tables or billiard tables…System, transaction and web history logsPhòng máy › Nhật ký (Logs) records everything on the shop floor: PCs going on / off, who topped up how much, which websites guests visit.Members, top-ups and prepaid cardsPhòng máy › Thành viên (Members) manages members, prepaid cards (coupons) and staff. Search by username, name, phone. Quick filters: Đang chơi (Playing)…Staff, shift change and permissionsThe Nhân viên (Staff) tab under Thành viên manages cashier accounts; hand over shifts and grant rights per person here.Pricing, Top up X get Y and price testIn Phòng máy › Thiết lập › Bảng giá (Pricing) you set hourly prices by machine and customer group, top-up promotions and rounding — and test them before…Block websites, apps and lock down client PCsIn Thiết lập, the Web Control, App Control and Phân quyền (Permissions) tabs block bad websites, block cheat / mining software and lock system features on…Accept bank transfers with QR codes (VietQR)Set up Mã QR chuyển khoản (VietQR) so Portal creates payment QR codes with the amount and memo filled in, and checks the transaction when a guest says they…
Management & reports
See your shop’s revenue and KPIsThe Tổng quan (Overview) screen shows how much the shop sold today, how busy the PCs are against target, who spends the most and what sells best.Revenue, service and member reportsKinh doanh (Business) › Báo cáo (Reports) gathers the familiar GCafe Billing reports on one page: revenue by day / week / month / shift, services, per PC…Build the revenue book for tax (S1a-HKD)The Báo cáo thuế (Tax report) builds the S1a-HKD revenue book from GCafe Billing transactions and exports it to Excel.
Ads & promotions
GameMenu banners and client wallpapersIn Quảng cáo (Marketing Manager) you set up to 5 banners shown on GameMenu and up to 5 wallpapers for client PCs — to promote offers, events and combos.Lucky wheel for customersThe lucky wheel lets customers spin for prizes on their PC: you set the prizes, win rates and who may spin. Click Quảng cáo › Vòng quay may mắn tab.
Tools
Test your Internet speedGCafe Portal measures the shop’s Internet line and rates it for gaming, video and how many PCs it can carry. The Tốc độ mạng Internet panel at the bottom of…Renew GCafe Update with a QR codeThe Thanh toán (Payment) page renews GCafe Update: choose a package, scan the QR code and pay; renewal is automatic.Manage GCafe Update inside PortalGame Server opens the GCafe Update (CafeServer) management screens inside Portal — no browser needed. The shop uses GCafe Update (CafeServer) and the…Monitor hardware with MonitorMonitor tracks CPU, RAM, disks, network and temperature of the server and client PCs in real time. It uses the Beszel monitoring tool bundled with Portal…
Windows licensing
Manage Windows licenses for client PCsBản quyền Windows (Windows licensing) keeps the shop’s product-key pool and assigns and activates Windows on each client PC.Add and manage the license poolThe Kho license (License pool) tab stores the shop’s Windows product keys, used / remaining activations and each license’s status.Approve PCs and assign Windows licensesThe Máy trạm (Clients) tab lists registered PCs: running Windows, assigned license, activation status and last report. Approve new PCs and assign licenses…
Settings & remote access
Software updates and Portal startupThe Cài đặt (Settings) page at the bottom of the left menu checks for GCafe Portal updates, turns on remote access and shows how to install the phone app.Remote access to Portal and on your phoneTurn on remote access to see revenue, the shop floor and chat with clients from your phone anywhere, and install GCafe Portal like an app.